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  • What sets The Barn apart from other venues?
    Our amenities and accommodations! Here at The Barn, we are able to comfortably seat up to 400 guests indoors. Additionally, Aspen Acres is the Black Hills' premier wedding venue, complete with air conditioning, heating, large indoor restrooms, an outside catering prep kitchen, and so much more! To learn more about the features of The Barn, click here!
  • Is The Barn an inclusive venue?
    Yes - at Aspen Acres, we believe that love is love! We sincerely believe in the right to marriage equality, and are proud to be an inclusive venue that celebrates life's best moments with all!
  • How many guests can The Barn accommodate?
    The Barn is best suited for guest lists of 60 to 400 people.
  • What do your venue rental prices start at?
    Our venue rental prices start at $3,500. Fill out this form to get in touch with us, and get additional information on the pricing and packages we offer!
  • What is included in the rental price?
    + Access to the venue from 9am-midnight (unless otherwise specified during your consultation) + Custom barn wood tables and cross back chairs for up to 400 guests (34 barn wood tables, 18 round tables) + Onsite parking + Access to our beautiful Bridal Loft + Use of our prep kitchen (open to outside caterer use) + Bar services + bartenders, (option for cash or hosted bar, with beer, wine, and wine-based liquor) If hosting a wedding, Aspen Acres also includes: + A beautiful ceremony site and a basic barnwood arbor + White folding chairs for your ceremony, that our staff will set up for you that morning + Seating options overlooking expansive panoramic views of our beloved Black Hills + Outdoor patio PLEASE NOTE: Our venue rental price is all-inclusive of every feature listed above. However, price does NOT include event coordination, set up, decorating, or clean up. Some of these services can be arranged for an additional cost. Please contact us if you are interested!
  • What is the deposit amount due in order to hold my event date?
    A nonrefundable $1,500 is required in order for us to be able to officially reserve your event date (unless otherwise stated in your Event Agreement). A $500 security/damage deposit must also be collected via check or with a credit card at least 30 days before the scheduled event date. This deposit may be returned after the event, if the property is properly cleaned and no damages have occurred. Otherwise, this deposit will be used to pay expenses and an itemized statement will be sent to the renter.
  • Is there a ceremony site available?
    Aspen Acres has two beautiful ceremony site options included with the price of your wedding rental package. Surrounded by the stunning beauty of the Black Hills, each ceremony viewpoint is bound to make your day beautiful. Your rental package also includes a beautiful barnwood arbor, and seating for up to 400 guests.
  • What time do wedding ceremonies typically take place?
    Typically, in our peak season, most ceremonies take place around 4pm, with a cocktail hour to follow, but really any time between 3:30 and 4:30 is normal. If you are getting married in the off-season, when the sun sets earlier, we tend to see earlier ceremonies, around 3pm.
  • Do you allow pets on the Aspen Acres premises?
    At The Barn, we consider your fur babies as family. We would love for your pet(s) to be a part of your celebration! However, we can only allow your pet(s) on the Aspen Acres premises during the ceremony portion of your event. Additionally, we will hold you responsible for cleaning up after and caring for your pet(s) during their time with you at The Barn. If you'd like your pet(s) to attend your celebration, please feel free to reach out to our team and notify us PRIOR to your event day for pre-approval!
  • Can our flower girl throw real flower petals down the aisle?
    Yes! You are more than welcome to have real or fake flower petals thrown at your wedding. We just ask that someone pick them up and dispose of them after your ceremony. We do NOT allow any type of crumbled flower petal, or any kind of confetti on the premises, as they are difficult to clean up.
  • If I am hosting an event at The Barn, when will I have access to the property?
    Unless a different time is agreed upon in advance, you will have access to the venue at 9am the morning of your event, to begin setup and preparation.
  • What am I allowed to use as decor?
    We want to make your creative vision a reality, so let your creativity flow! But please note our restrictions: + We ask that only air-filled balloons be used for decoration inside The Barn. Helium balloons are not allowed. + Please refrain from using staples, tape, or harmful adhesives on the walls, ceiling, and furnishings of The Barn. + Any and all candles must be contained when lit. Taper candles are allowed, however, they need to have a “hurricane vase” containing the flame, and something at the base to catch the wax. If wax spills/drips, you will be responsible for cleaning and/or damages caused. + We also ask that all decor be removed from the Aspen Acres property by midnight the night of your event. We also have just added new basic decor rental and design packages to our add-on services! These packages are exclusive for Aspen Acres clients, and relives all the stress of planning out and purchasing your decor in your wedding planning process. Just one less vendor you need to contact and book! If you are interested in learning more about these options, please contact us.
  • Does The Barn have a PA System?
    Yes, The Barn does have an indoor-only PA system. However, it is set up to be used ONLY for background music during decorating; it is not meant to replace a DJ. We do not have any outdoor PA equipment.
  • Can I bring an outside caterer for my event at The Barn?
    Yes! The Barn does not offer any catering services, but we are happy to provide you with a list of local caterer recommendations for your event. All caterers must carry insurance, as The Barn is not liable for any actions of caterers or other vendors. You are also welcome to self-cater your event. If this is your plan, please let us know in advance so we can provide you with our self-catering guidelines. Under NO circumstances may outside alcoholic beverages be brought onto the Aspen Acres premises.
  • Does The Barn offer dishes or flatware?
    The Barn is able to provide plates, silverware, and glassware for your event. In order to use them, however, you must purchase one of the three cleaning packages we provide, to ensure that they get cleaned properly. Please inquire about additional information on these cleaning services.
  • What are your table dimensions?
    Each of our beautiful custom barn wood tables are 8 feet long and 3.5 feet wide, and can seat 8–10 guests each. To seat larger guest lists from 200 to 400, we will provide our 34 barn wood tables and up to 18, additional round tables (60 inches), for which linen will be provided. All barn wood tables must be used before using rounds. Tables may be used for other purposes during your event such as for displays, gifts, and cakes.
  • Does The Barn offer a full service bar?
    The Barn at Aspen Acres offers a fully stocked (cash or hosted) beer, wine, and wine-based liquor bar. Bartenders are included in the cost of your rental. No outside alcoholic beverages are allowed on premises under any circumstances. For more information or a beverage menu, feel free to inquire!
  • What time should our send-off be at? What time do we need to leave The Barn?
    As is our county ordinance, everyone must be off the property by 12am (Midnight). That being said, we typically suggest that your DJ play the last song around 11pm, with your send-off following shortly after at 11:10/11:15pm. This will give your cleaning team enough time to clean up inside. If you have hired our Partial Clean or our Full Cleaning service, you must be off the premise by 11:30pm, so our staff can complete the cleanup inside before midnight.
  • Who is responsible for clean up?
    The renters are responsible for cleanup, and should make a plan with The Barn in advance if assistance is needed, or if you're looking for recommendations for outside sources who may be able to assist with this task. The Barn will provide a checklist of cleaning tasks that must be completed before leaving (at 12am), including: removal of all decorations, gifts, and personal property; as well as pickup of garbage, florals, flower petals, empty bottles, food or drinks, parking lot trash, and cigarette butts. If cleanup is not adequate, or damages have incurred, expenses may be removed from renter's security deposit, and an itemized statement will be issued. Additionally, The Barn offers partial cleaning and full cleaning packages, available for you to add on to your rental. Please contact us for pricing!
  • Can a vehicle be left at Aspen Acres overnight?
    It is fine if a few vehicles are left on property overnight, but this action is taken at renter's discretion. Aspen Acres is not a gated property, and we are not liable for any potential thefts or damages. Any vehicles left must be picked up by 9am the next morning. No campers or motor homes are allowed onsite.
  • Can we have our rehearsal at The Barn?
    There are a few different options for hosting your rehearsal at Aspen Acres! + If you're getting married on a Friday, you can rent our Thursday/Friday early access package, allowing you to come in to decorate and have your rehearsal/dinner at The Barn in the late afternoon/evening. This package is not available for Saturday or Sunday weddings. + If there is a different event the day before your wedding, you can stop by for an hour, before noon, and can rehearse outside on the grass. Please reach out to us for pre-approval if you would like to do this, and we can confirm a time. If people go with this option, they usually go out for brunch after! + You can also do a quick run-through the morning of your wedding. + You also have the option to book our evening rental package at The Social Hall, the day before your wedding. This gives you access to our newly built A-Frame Social Hall from 3pm to 10pm for rehearsal walkthrough, and rehearsal dinner. This is a separate building from The Barn, but is just across the parking lot on the same property. Please inquire with us for pricing and additional details on this option. If we are unable to accommodate your rehearsal and dinner on site, you can host it offsite! Popular locations are Spearfish City Park, Miller Creek Pub, The Clubhouse, or an Airbnb.
  • Does The Barn offer any Day of Coordination Services? What would that entail?
    Yes! We offer a couple Day of Coordination packages as service add-ons, exclusive for Barn at Aspen Acres clients. With this service, your day-of coordinator will reach out to you about 3 months prior to your wedding to get an idea of your wedding vision and vendors, so she can start working on your rehearsal + day-of timeline. You guys will finalize all necessary details at a meeting that will take place 2 months before your wedding, and have the option to meet with her additionally after that time, if need be. She will help with all things coordination on your day, including vendor organization, photos, organizing your bridal party for entrances, and helping your set-up team, among other things, making sure the whole day runs smoothly, and you stay stress-free! For a detailed list of all the tasks your coordinator will handle, please contact us!
  • We booked The Barn for our wedding! When do we need to book and pay for any add-on rentals or services we want?
    You can add-on any of our additional rentals and services at any point in your planning process! Sometimes, couples will make these decisions upon booking with us, and we can invoice you for them right away. Typically, our couples will book everything additional at their pre-event meeting, which will take place 30–45 days prior to your wedding. At this meeting, we will go over all the details of your day, including any services or rentals you want to additionally add on to your day. We will invoice you for these things following your meeting, and payment will be due 10 days after the invoice is sent. **If you are wanting to book any of our decor rental + design packages, or either of our day-of coordination packages, we ask that you book these with us as soon as you know, so we can make sure you get the full benefits of these packages.
  • How do I book my stay at The A-Frames?
    Visit our direct booking site to begin your booking process, or click on the “book your stay” button in the A-Frame dropdown menu. Interested in booking more than one cabin over your Barn wedding weekend, with a single payment schedule? Please email rent@blackhillsbarn.com with check-in and check-out dates, and we will send a customized contract to you to create your reservation. Note: Everything is rented on a first come, first served basis. Meaning another client or family could book The A-Frames before you. This may limit the dates available for your stay. Please be flexible in understanding that whoever books first, gets first priority! (For example: if you are getting married at The Barn on Saturday, our Friday clients could book out all The A-Frames before you. If on-site lodging is an important thing for you to have on your wedding weekend, the sooner you decide to book, the higher chance you have of those dates being available to you.)
  • Are there camper hook-ups?
    There are no camper hook-ups on the Aspen Acres property. Additionally, no campers are allowed to be left on our property overnight. Only booked bungalow guests are allowed to stay on premise overnight. Please also note that there is max capacity.
  • Are pets allowed on the property?
    We have a strict no pets policy at The A-Frames. If your pet is on the Aspen Acres property for a wedding at The Barn, you will need prior approval, and it is only allowed to be on the property, outside, during the ceremony + photos (see The Barn FAQ for additional details). Under NO circumstances are pets allowed inside The A-Frame bungalows.
  • How many guests can sleep in each bungalow?
    Each bungalow can sleep up to 8 guests (3 beds + 1 pull-out couch), but is ideal for 5-6. Our Honeymoon suite is reserved for 2 guests.
  • As a client of The Barn at Aspen Acres, do I get first dibs on booking all the A-Frames? Will there be any non-associated guests staying at the other bungalows?
    Everything is rented on a first come, first served basis. If you have not booked all 3 bungalows, it is possible that they will be booked by other groups. Meaning, another client or family could book The A-Frames before you. In addition, our bungalows are listed to the public on Airbnb a year in advance. This may limit the dates available for your stay. Please be flexible in understanding that whoever books first, gets first priority. For example: if you are getting married at The Barn on Saturday, our Friday clients could book out all The A-Frames before you. If on-site lodging is an important thing for you to have on your wedding weekend, the sooner you decide to book, the higher chance you have of those dates being available to you. This is a shared property, please be respectful and know that others will be around.
  • What benefits of the A-Frames do we receive, since we are clients of The Barn?
    We offer priority booking to clients of The Barn, before we release them on Airbnb, as long as you book before 6 months in advance. Additionally, nightly prices are a flat rate and fees are lower if you use our direct booking site, linked here, rather than using external booking sites like Airbnb.
  • Can I book the Honeymoon Suite if someone else has booked The Social Hall?
    Yes! Although the Honeymoon suite and The Social Hall are located in the same structure, the entrances are separate, and the suite is private. The suite is located in the loft above the Social Hall, in its own space, with its own separate entrance, so your stay should not be interrupted or interfere with an event that may be happening downstairs.
  • What is your alcohol policy?
    Personal Alcohol is allowed ONLY in the bungalows. It is NOT allowed in parking lots, The Social Hall, or The Barn. You may enjoy your personal alcohol inside the bungalows or on the personal patios. A fine will be charged for violators, and cops/security will be contacted. Any parties will be shut down immediately. This policy is strictly enforced.
  • What are your quiet hours?
    We do have quiet hours at the A-Frames from 10pm to 8am, and they are strictly enforced by a security team. The Barn at Aspen Acres has a different quiet hour policy. Please note that a wedding may be happening nearby at The Barn during your stay, and we will do our best to ensure that sound is not an issue, and provide proper accommodations.
  • How do I book The Social Hall?
    Visit our contact us page and fill out the necessary information to inquire about booking your event at The Social Hall! One of our Aspen Acres staff will reply to you within 24–48 hours of receiving your inquiry. We will then send you over a brochure with pricing information and offer a tour, if desired. From there, we will send you a formal proposal, and once signed, your date/time will officially be booked! Please note: All Barn clients also have the option to book The Social Hall the weekend of their wedding. This may limit the dates available for your event, if you are looking to host a weekend event. Please also know that a wedding may be happening nearby at The Barn during your event.
  • What is/isn’t included when I book The Social Hall for a rehearsal, event, or groomsmen lounge?
    The Social Hall includes access to both The Social Hall and the adjacent patio, as well as a pre-set layout with tables and chairs to accommodate your headcount/event. You may also use the prep kitchen and bar services, if desired. There are no dishes provided in the Social Hall; you will need to bring your own disposable plates, utensils, and additional serving supplies.
  • Is there a kitchen available for me to use in The Social Hall?
    There is a small prep kitchen located in the social hall that is available for guests to use to prepare their appetizers and meals. The prep kitchen has a sink, counter space, fridge, and limited outlets. There are no dishes or cooking/heating equipment provided.
  • I just want to host a small, short event. Can I do that at The Social Hall? Or does my rental have to be all day?
    Our Social Hall half day rentals may be the perfect option for you! Half day rentals can be booked in the morning from 8am-3pm or the afternoon from 3pm-10pm. Available any day of the week, you can rent out our space, which includes tables and chairs, and use of our prep kitchen, TV, sound box, and optional bar services. Please inquire with us via our contact us form for pricing and other specific details regarding this package.
  • I already booked early access at the Barn. Does that mean I get to use the Social Hall for my rehearsal?
    No, if you have already booked early access or a full weekend with The Barn at Aspen Acres, your rehearsal and rehearsal dinner will take place at The Barn, not The Social Hall. If you would like to additionally book The Social Hall for a day-of groomsmen lounge, please contact us.
  • As a client of The Barn, do I get first priority to book The Social Hall?
    Everything is rented on a first come, first served basis. Meaning, another client could book The Social Hall before you. This may limit the availability of The Social Hall for your event. Please be flexible in understanding that whoever books first, gets first priority! If having The Social Hall for your rehearsal dinner, or a day-of groomsmen lounge, is important to you on your wedding weekend, the sooner you inquire and book, the higher likelihood that the space will be available for you. If you wait too long, another client could come along and book it for a personal event.
  • Is The Social Hall included in my rental package with The Barn? Do I get a discount if we have also booked The Barn?
    No, The A-Frames are a separate entity from The Barn, and must be booked separately though The A-Frames at Aspen Acres. Additionally, no discounts are provided when booking The Social Hall if you are a Barn client. We do, however, have Barn client-specific packages available to you for your rehearsal and dinner, or a groomsmen lounge. Check out our Rental Packages page for more details.
  • Will guests staying in the Honeymoon Suite interfere with my event at The Social Hall?
    No. Although the Social Hall and the Honeymoon Suite are located in the same structure, there are separate entrances for each space to prevent client/guest interference. The suite is located in the loft above the Social Hall, in its own space, with its own separate entrance, so your event should not be interrupted.
  • Do we have to set up our own tables? What layout will the tables be in?
    Your tables and chairs will be in the desired layout when you arrive for your event. Depending on the event, you may only have one layout option to choose from. For example, all rehearsals that take place in the Social Hall will be set up in our signature Social Hall layout. If a different layout is desired, there will be an additional set-up fee associated with your rental.
  • What is your alcohol policy?
    Personal Alcohol is allowed ONLY in the bungalows. It is NOT allowed in parking lots, The Social Hall, or The Barn. You may enjoy your personal alcohol inside the bungalows or on the personal patios. A fine will be charged for violators, and cops/security will be contacted. Any parties will be shut down immediately. This policy is strictly enforced.

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